Become a Sponsor: Steps for Employers and Businesses

Business Requirements for a Sponsorship Licence in 2025

Securing a Home Office sponsorship licence is required for UK employers looking to hire skilled international talent. This guide outlines the updated requirements, processes, and compliance obligations for businesses applying for a sponsor licence in 2025.

Eligibility for a Sponsor Licence

To obtain a Home Office sponsorship licence, businesses must meet stringent eligibility criteria, including:

Robust Monitoring Systems
- Employers must implement effective systems for monitoring sponsored employees.
- This includes assigning trained personnel to manage compliance roles such as the Authorising Officer, Key Contact, and Level 1 User.
Good Legal Standing
- Businesses must demonstrate that they operate legally in the UK, with no history of immigration or employment law breaches.
- All documentation must prove that the business is genuine, operating lawfully, and meets relevant industry standards.
Compliance Checks
- The Home Office may conduct an on-site visit or remote audit to verify that your business meets all sponsorship requirements.
- Audits will focus on HR systems, record-keeping, and compliance with employment laws.

Steps to Obtain a Home Office Sponsor Licence

To apply for a sponsor licence, follow these steps:

Check Eligibility
- Verify that your business meets the Home Office requirements and has a genuine need for a sponsor licence.
Select the Appropriate Licence Type
- Choose between a Worker Licence (for skilled long-term roles) or a Temporary Worker Licence (for seasonal or short-term roles).
Assign Sponsorship Management Roles
- Designate personnel to key roles:
  - Authorising Officer: Senior employee responsible for overall compliance.
  - Key Contact: Primary contact between the business and the Home Office.
  - Level 1 User: Day-to-day user of the Sponsor Management System (SMS).
Prepare Your Documents
- Gather required supporting documents, including business registration, tax compliance records, and proof of trading presence.
Submit Your Application
- Apply online, pay the fee, and email the submission sheet and documents to UKVI.
- The application fee varies depending on the size of your organisation (small/charity: £536, medium/large: £1,476).
Wait for Processing
- Applications typically take up to 8 weeks. A priority service may reduce this to 10 working days.

How to Sponsor Overseas Workers in the UK

Once the licence is approved, businesses can sponsor workers by issuing a Certificate of Sponsorship (CoS):

Defined CoS: For workers applying from outside the UK.
Undefined CoS: For workers applying from within the UK or switching visas.

Employers must pay a CoS fee and, for certain routes (e.g., Skilled Worker visa), the Immigration Skills Charge.

Role and Worker Eligibility

Employers must ensure:

The role is on the list of eligible occupations (Appendix of Skilled Occupations).
The role meets the required skill level and salary thresholds.
The worker meets the visa eligibility criteria and has the right to work.

Compliance Obligations for Sponsors

Holding a sponsor licence comes with significant responsibilities:

Monitor Employee Immigration Status
- Regularly check the visa status of sponsored employees to ensure the continued legality of their employment.
Record-Keeping
- Maintain accurate records, including contact details, job titles, and work locations of all sponsored employees.
Reporting to the Home Office
- Report changes in a migrant’s circumstances, such as absences, resignations, or promotions, within 10 working days.
Adherence to Employment Laws
- Ensure compliance with minimum wage, working time regulations, and planning permissions where applicable.
Compliance Audits
- Be prepared for regular, unannounced audits by the Home Office. Non-compliance can lead to penalties, fines, or revocation of the sponsor licence.

Recent Updates to Sponsor Licence Requirements (2025)

Updated Salary Thresholds: Ensure roles meet updated salary requirements for visa eligibility.

Increased Maintenance Funds: Workers must demonstrate higher maintenance amounts to support themselves.

Ongoing Compliance Reviews: The Home Office has increased scrutiny of HR processes and systems during audits.

Why Choose Professional Support?

Applying for and maintaining a sponsor licence is complex and time-sensitive. At Immtell, we provide:

Sponsor Licence Application Guidance: Tailored support to ensure your application is accurate and complete.
Mock Compliance Audits: Prepare for Home Office compliance visits with a comprehensive review of your HR systems.
Ongoing Support: Assistance with CoS allocations, reporting obligations, and maintaining compliance.